We live in the internet age, but we weren’t always this way, and some people still live low-tech lives. Sometimes because they have to, businesses may hold onto documents for any number of reasons. They may be keeping records from the pre-internet era, or they may be in a business or organization that needs to handle hard copies for a certain time period.
If your organization is trying to get a handle on paper documents because you’re digitizing them or you need to get rid of obsolete paperwork, you need to destroy the documents in an organized manner. Hiring a professional document shredding service like Storage Quarters will ensure that you won’t run into trouble related to destroying documents.
Five Reasons Why You Should Use a Shredding Service
Secure Shredding - You must be certain that the documents you destroy are secure for many reasons. It’s important to be sure that any records with personal information of employees and customers don’t fall into the wrong hands. You don’t want sensitive information like social security numbers, credit card numbers, or bank accounts numbers to be exposed. Shredding companies destroy documents in a secure environment and will ensure that you don’t have problems down the road.
Complying with HIPAA Law - There are laws which require businesses and organizations to destroy documents including medical records, employment, and personal information, in order to maintain confidentiality. The Flagstaff Business News points out that organizations that use an office paper shredder won’t have documentation to demonstrate that the records were shredded. This can be an issue if the document becomes evidence in a legal matter or an audit. Professional shredding companies such as Storage Quarters provide customers with a Certificate of Destruction, which will allow you to prove what’s been shredded as well as where and when the document was destroyed.
Extra Office Space - If your office is filled with filing cabinets and records folders, it can take up a lot of space. Commercial real estate is expensive and your employees may be cramped. Think of the possibilities of having extra office space. Also, paper can create a fire hazard and having excess paper can be potentially dangerous.
Environmentally Conscious - Organizations that don’t use a professional shredding service, may not recycle the shredded documents. Storage Quarters sends the remains of your shredded document to a recycling facility. Get the peace of mind that you’re doing your part to help the planet. Bonus point - you can promote this as part of a green initiative at your company.
Protect Against ID Theft - According to Flagstaff Business News, identity theft is one of the fastest growing crimes in the world, so you don’t want to mishandle sensitive documents. By using a secure shredding service, you will be able to prove that you weren’t responsible for a victim’s identification theft by providing a certificate of destruction.
Storage Quarters Makes Document Shredding Easy
If you’re looking for professional document shredding services, Storage Quarters provides several options. You can simply drop your documents at our Garden City location and we’ll take care of everything. You can also choose to ask for an appointment for our Drop & View Shredding. Drop & View Shredding is available for those who desire or require witnessed destruction. We can even come to you. Storage Quarters has a secure mobile shredding truck so we can visit your facility and allow you to view the shredding onsite. To get started, contact Storage Quarters today!