In most businesses, the paperwork can add up fast. Sensitive documents, including contracts, tax forms, confidential client and customer information, and more, can fill up boxes and filing cabinets taking up more and more space in the office, creating clutter and making your workspace less professional and inviting.
Shredding sensitive documents is also the law under the Data Protection Act and is done to protect people’s confidential information and prevent identity theft. There are multiple options available in shredding documents, so which option is the most secure for your business?
- Personal Paper Shredders
- Mobile Paper Shredding
- Destruction Console
Many people have a shredder for personal use at home or at their home offices. Some offices also utilize personal paper shredders. While there are certainly benefits to using shredders like that, there are also drawbacks. Personal-use shredders have different levels of secure shredding ranging from a P1 to P7 rating. The higher-end shredders can cost up to thousands of dollars.
They also have limited capacity, requiring downtime and needing up to half an hour before continuing shredding. Since the shredding is not performed by a professional, you will be unable to obtain a certificate of destruction to show proper disposal of confidential materials if needed. And finally, it all takes time. You may be pulling yourself or an employee from more pressing matters and losing money performing a task that can be better and more securely handled by a professional.
A shredding solution many businesses utilize is mobile paper shredding. That’s a service where a company sends a truck with mobile shredding units, and an employee of the company or a team comes in and takes your materials for secure destruction. The documents are thoroughly destroyed, and you receive a certificate of destruction as proof of the proper handling and disposal of confidential materials. These services can be scheduled in advance for yearly, quarterly, or more frequent visits depending on the volume of documents your business builds up.
Mobile shredding might not sound like the ideal solution for your business, though. That’s okay! There are other options. One such option is renting a destruction console. This rental involves a shredding company providing your office with a locked console to securely store shred-ready documents until the company comes by to empty the bin. A destruction console is an excellent solution for offices that handle confidential information they may not want to risk having around the office in a less secure place.
Storage Quarters Can Provide Safe, Secure Shredding
Your information and your clients’ information are essential to keep safe and confidential. We do everything we can to protect against identity theft for our peace of mind and following the law. We here at Storage Quarters have decades of experience servicing businesses of all sizes in the greater New York City area. In addition to providing secure storage solutions, both physical and electronic, we also have multiple paper shredding solutions. Contact us today for a free quote and let us help you declutter your office while making it more secure than ever. Call (516) 794-7300 and get started today!