What You Need to Know About HIPAA Compliance

If your business handles medical records of any kind for health insurance processing or doctors’ offices and healthcare providers, your company must follow HIPAA regulations. What is HIPAA compliance? HIPAA stands for the Health Insurance Portability and Accountability Act of 1986. HIPAA rules require anyone processing medical information to follow specific guidelines developed by the federal Department of Health and Human Services to ensure the privacy of the information within those records. As Long Island’s premier custodial medical records storage provider, we are here to offer some insight into HIPAA-compliance.

Does HIPAA Apply to Small Business?

Yes, regardless of size, HIPAA regulations apply. Whether it's a one-doctor medical practice or a giant hospital network, health and medical information must remain secure to avoid divulging patient confidentiality. Health plans and insurance, medical providers, and healthcare clearinghouses all have to follow strict privacy measures.

What Storage Options Are HIPAA Compliant?

As HIPAA Journal notes, it's not that storage methods, physical or cloud, be HIPAA compliant so much as it's the actions of the people involved that make something HIPAA compliant or not. So if the staff doesn't set proper safety settings or are careless, it won't be HIPAA compliant.

Here at Storage Quarters, we follow the highest HIPAA compliance standards. Our staff pass background checks and have undergone special trained in HIPAA compliance.

We offer HIPAA-compliant shredding options and document digitalization. We do everything in-house or at your location with our mobile services and never outsource. When it comes to digitizing your documents, we can encrypt them and set up firewalls. We can even set up disaster recovery programs for you.

Is Zoom for Business HIPAA Compliant?

Telemedicine services were already growing in popularity before COVID-19 hit. After the pandemic began, they became an essential service for therapists and other healthcare practitioners.

While some therapists used dedicated telemedicine services, others have used Zoom, which leads to HIPAA questions. Paid Zoom for Business plans can be HIPAA compliant. This datasheet explains how Zoom supports HIPAA standards.

Is DocuSign HIPAA Compliant?

Yes, DocuSign follows HIPAA compliance regulations for signing electronic documents. Docusign details its policies and procedures for HIPAA compliance for e-signatures in this whitepaper.

Ensure HIPAA Compliance When Storing Your Medical Records

Your private medical records deserve the highest quality safety and security available. Storage Quarters can work with you to provide HIPAA-compliant storage of physical documents at our secure Garden City location. We offer secure document shredding and document digitization services to make securely accessing your medical records more effortless than ever before. Contact the medical records storage specialists at Storage Quarters today by calling [(516) 794-7300] for a free quote today.