Document Storage Quote Request
Name:
Company:
Phone:
E-Mail:
Address:
City:
State/Zip:

How many boxes of documents do you estimate that you have onsite or in storage?
1 - 20 boxes
20 - 50 boxes
50 - 100 boxes
100+ boxes

How long do you retain most documents?
2-3 years
4-5 years
6-7 years
Other

What size is the majority of your documents?
8 1/2 X 11
14 X 11
Maps
Other

How many different office locations need to access your information?
1
2
3
More than 3
What is the level of activity for most of your documents?
Active (review weekly or monthly)
Inactive (review biannually)
Never accessed
What is the main reason you're looking to outsource your document management? (select all that apply)
Recent problem finding documents
Out of space
Regulatory requirements
Moving or other major event
Drowning in paper
Other
All of the above

Additional Comments or Requirements:

Need New York Records Storage Services?

Storage Quarters provides document storage services to the healthcare industry (hospitals, nursing facilities, individual and group medical practices) as well as the legal, professional, banking, financial, accounting industries and more! We continually refine our practices and procedures to increase our level of service. We even have special environments in which to store X-Rays and other specialty items.

Organization and inventory management of your records is of paramount importance. Utilizing state of the art bar coding technology, and our proprietary file indexing and file tracking system, we become an extension of your own office and staff. This combination of processes allows us to provide you with a comprehensive approach to managing your records.

Ease of access to your stored records is important as well. We offer secure delivery back to you same day / next day, or by fax, overnight mail and/or regular mail. Scan on demand, combined with faxing allows for even faster access, and complete tracking of your records. We have also developed a ‘scanning forward’ process that allows for the paperless storage of records. This reduces your cost, while still allowing for very rapid record retrieval.

Medical File Storage

As a healthcare professional, you need to have your records organized, individually indexed, and readily available. Storage Quarters will ease the daily operation of your busy practice and keep you in regulatory compliance.

Rest assured that we are fully HIPAA compliant. Your records are stored in a secure facility that is under 24 hour a day, seven day a week monitoring. We even assist many of our clients in maintaining their own HIPAA compliance through the use of our secure destruction consoles, and certificates of destruction.

Legal File Storage

Managing legal records from experience and professional knowledge is what we do!

At Storage Quarters, we understand the details when it comes to managing, retaining and retrieving information for attorneys and law firms. Professional legal records storage and document management is one of our specialties! We offer highly secure legal records storage, file and exhibit storage and secure document shredding.

Our staff is here to become an extension of your own office personnel, storing and organizing your documents in a manner consistent with the way you file under your own roof. Whether you store by client name, case number, discovery, pleadings, final disposition date or classification or your own descriptive category, we do it your way. This ensures that when something needs to be found, it can be done so quickly and efficiently.

As an extension of your staff, it is our job to organize your legal files, barcode, index and track each file while providing professional handling and transportation of your valuable records.

As members of both the Nassau and Suffolk Bar Associations, Storage Quarters is a company that you can trust for your professional and legal document storage.

All it takes is a call, and one of our records specialists will visit you personally, to evaluate your specific needs, and present you with a customized, comprehensive professional legal records storage plan. There is no cost or obligation for this service. Why not set up an appointment today?

You can reach us at (516) 794-7300 or fill out the online quote request form on this page!